Thunder Valley Mustang and Ford Club
Bylaws
Revised and Updated August 2008
I. Overview
A. This club shall be known as the Thunder Valley Mustang and Ford Club, a Regional Club of the Mustang Club of America, chartered on August 8, 1995 in Chattanooga, Tennessee.
B. The purpose of this club is to restore, preserve and enjoy the Ford Mustang and other Ford products.
C. The jurisdiction of the club will be within a 50 mile radius of Chattanooga, Tennessee; however, members are allowed from outside that limit.
D. The meetings of this club will be held on the first Saturday of each month at 5:00 PM at a location agreed upon by the membership.
E. This is a family oriented club with spouses and children included; however, at age 18, children must have their own membership.
F. Any member can accept a membership application. This application should then be given to any Club Officer. The Officer who accepts the application will be responsible for marking the application paid or unpaid and delivering the application to the Club Secretary and the money to the Club Treasurer. The Secretary will be responsible for notifying the President and Publisher of any new members.
G. All members are adults and are expected to behave in a manner consistent with the honor system. If a problem arises, it should be communicated to the President. The President will be responsible for bringing the information before the Board of Directors where it will be dealt with accordingly.
H. Any monies spent on car show expenses will be reimbursed only with the approval of the Car Show Committee Chairman and/or President. Any committee appointed by the members in good standing with Thunder Valley Mustang Club, shall have authority to work within the club approved budget as the committee sees fit.
Any monies needed above the approved budget, must be approved by the members of the club. Committee budget reports should be given at each meeting.
I. Any Committee member is required to be involved in the planning, running, completion and clean up of any activity.
J. The Club Roster may be updated up to twice a year. An example of which includes after dues have been paid and/or after the first of the calendar year.
K. The fiscal year of this club shall begin on August 8th.
II. Explanation of Officers
A. The officers of the club shall be President, Vice-President, Secretary, Treasurer, Sergeant at Arms, and Webmaster. There are no term limits. Each Officer will be nominated and elected annually.
1. President
a. Shall preside over all meetings of the Board of Directors and meetings of the members.
b. Shall sign or approve the signing of all contracts and other instruments of writing, which shall have first been approved by the Board of Directors and the pertinent Committee Chairman.
c. Shall have previously served on the Board of Directors for at least one (1) year of the most recent three (3) years.
d. Shall write a monthly article and submit to the Webmaster for publication on the website.
2. Vice-President
a. In the absence of the President, or during his/her inability to act, the Vice-President shall preside in his/her place.
3. Secretary
a. Shall keep a full and complete record of the proceedings of the Board of Directors and meetings of the members.
b. In the absence of the preceding officers, the Secretary shall preside over any meeting of the Board of Directors and meetings of the members.
4. Treasurer
a. Shall receive and safely keep all funds of the club and deposit the same in such bank as may be convenient.
b. No obligation, debt or other liabilities shall be incurred by the Treasurer with specific approval of the Board of Directors.
c. Any such funds paid above $75.00 must first be approved by a majority (50%+1) vote of the Board of Directors and Officers.
d. In the absence of the preceding officers, the Treasurer shall preside over any meeting of the Board of Directors and meetings of the members.
5. Sergeant-At-Arms
a. Responsible for preserving order on the floor of the meeting as the chair may direct.
b. In meetings where only members or some other limited category of persons are permitted to enter, checks the credentials or eligibility of those arriving and denies entrance to unauthorized persons.
6. Webmaster
a. Responsible for all aspects of the official club website including design and maintenance.
b. The Webmaster shall report to the Board of Directors at Board Meetings.
B. The property and business of the club shall be managed under the direction of the Board of Directors. There are no term limits. Board vacancies will be nominated and elected annually.
1. The Board of Directors shall have the power to conduct, manage and control the affairs, relations and business of the club, and to make rules for guidance and management of the affairs of the club.
2. Only the Board of Directors shall have power to incur indebtedness, the terms and amount of which shall be entered into the minutes of the Board, and the note and obligation, if any, given for same, signed officially by the President and the Secretary, shall be binding to the club.
3. The Board of Directors may appoint other agents or committees as it deems necessary and shall fill all temporary or permanent vacancies that may occur during the year in any club office.
4. No reduction of the authorized number of directors shall have the effect of removing any director prior to the expiration of the term of office.
III. Nominations and Elections
A. The Officers in Section II, plus a minimum of five (5) and a maximum of thirteen (13) Board Members shall be elected at the August meeting to take office September 1st.
B. A family membership is entitled to two (2) votes, but no one member present shall cast more than one vote. Said vote must be cast by a family member, 18 years of age or older.
C. In order to vote, the member must be present.
D. Any decision made by way of majority vote made by club members can not be reversed/changed until the end of the current fiscal year unless said decision is determined to be detrimental to the club.
E. Nominations for the next year’s Officers and Board Members will begin at the June meeting.
1. Absentee nominations will not be accepted.
2. Any person being nominated for office must be present to accept or decline.
F. Only members in good standing in the club may vote; only members in good standing in the local club and the Mustang Club of America may hold office.
G. Only officially nominated candidates can be voted on in an election. Write-in votes for candidates not officially nominated will not be considered.
H. No Officer, person nominated for office or family member of either will be permitted to count vote ballots. A minimum of two (2) people will be present while counting the votes. Once the ballots are counted, they will be turned over to the Secretary immediately for destruction.
IV. Membership Dues
A. Dues of each member are assessed for the calendar year. Dues are paid from August to August, at a rate designated by a vote of the Board of Directors and Officers.
B. Any Officer/Board Member may be removed by a vote of 50%+1 by the Board of Directors if said Officer/Board Member misses three or more meetings per year without giving proper notice to the President.
C. Ownership of a Mustang is not necessary for membership, but enthusiasm is.
D. Membership dues not paid by October meeting will no longer receive monthly newsletters or be considered an active member.
V. Interpretation
A. These provisions set forth the entire By-Laws of the Thunder Valley Mustang and Ford Club, and any prior exhibits are extinguished.
B. Should any of the provisions of these By-Laws be found to be partially or completely ineffective, the purpose or meaning shall be interpreted according to the provisions of the By-Laws of the Mustang Club of America.
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